Admin Support & Project Coordinator

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HPX Media is looking for a tech savvy human for office and admin tasks as well as project coordination.

This role has two main areas of focus:

  1. Admin & Office support: helping out the CEO and dev staff with email triage, task delegation, client support and general inquiries, manages our office through Click Up, as well as other tasks that are less routine: research, data collection, etc..
  2. Project Coordination: You’ll coordinate small projects, following up with staff on due dates, status, following up with clients for content, etc..

While you would be a contractor, we aren’t interested in temporary. We’re looking for a person who wants to be part of the HPX Media long term. It is anticipated that the role will turn into full time.

HPX Media is a small, 12+ year-old, boutique WordPress development agency with a focus on high-quality work, over-delivering and great customer service. As a result of these values and many others, we have a low turnover of clients. We deliver quality and we need staff who have the same values.

Position Type & Schedule:

  • Remote contractor. 15-20 hours per week to start, will increase.
  • Dedicated 3-4 hrs, 5 days a week, between the hours of 9:00 am – 4:00 pm, Pacific Time.
  • Video meetings (PST) at least 3 times a week.


Pay to be negotiated by skills and experience the prospective candidate brings. In addition, performance bonuses available based on per project performance, and significant commissions paid on work brought in.

Qualifications and Requirements:

  • 3-5 years demonstrated experience in administrative support and project coordination.
  • Excellent time management and organization skills, attention to detail, and ability to manage multiple projects.
  • Strong interpersonal skills and a positive approach to working relationships with team members, partners, clients, etc..
  • Ability to present information in an insightful and structured manner (written and verbal)
  • You’re assertive enough to communicate what you need—to hold people accountable to give you what you need to do your job in a timely manner.
  • You’re a self-starter, proactive, you like to take on initiative.
  • You want to work in a co-elevating environment, where all ideas are welcome, clear and open communication is expected and respect and kindness for clients and fellow contractors is a paramount.
  • Must be familiar with ClickUp.

Key Responsibilities:

  • Triage email from two inboxes and process or delegate as needed.
  • Support the creative director with website development as well as other smaller types of project coordination, scheduling, follow up, status updates, etc..
  • Following up with clients, developers, designers for work, deadlines, due dates etc.
  • Monitors adherence to project schedule.
  • Complete assigned research and compile findings
  • Document workflows and standard operating procedures using ClickUp or flowchart software.
  • Other responsibilities as assigned.

Ready to Apply?

Please send a resume and a cover letter outlining why you think you'd be a great addition to our team to

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