HPX Academy

4 Password Tips to Save your Sanity

A quick reminder to all you business-folk and non-profits out there about password management. Losing them can mean a lot of hassles and headaches, and in some cases, losing access to your property entirely.

I’ve come across many businesses and non-profits who have lost track of passwords (and even email addresses) over time as staff or volunteers turn over. When new staff come to resurrect these accounts, often they can’t get access and with new layers of security, gaining access to these accounts again can be very time-consuming & incredibly maddening and getting professional help can be costly.

Here are some quick tips:

  • Treat a password with as much care as you would a $100 bill. Because if you have to hire somebody to help you retrieve it, that’s what it might cost you.
  • Use password software like LastPass, 1Password, Dashlane to consolidate all of your organization’s passwords in one place. Log all passwords, regardless of how insignificant the account seems at the time.
  • If you have a third-party set up an account for you, ensure that the recovery email address is one in your organization, and not the third-party’s. This way, if you cease using the third-party, all recovery attempts will be in your inbox, rather than some employee at a firm that no longer exists.
  • If you’re really keen, write a password policy for your organization so not only does new staff inherit the passwords, they continue this good practice.

Passwords and details for accounts can be a real drag, I hear you. However, at the risk of sounding like my (very wise) granny, an ounce of prevention is worth a pound of cure.